Word or Rich Text Format Files. Our typesetting process is optimized to work with document files prepared in Microsoft Word. If you are using a word processor other than Word, please save your documents as rich text format files (.rtf) before submitting them to Hayden-McNeil.

A separate document for each chapter. To keep file sizes manageable, we highly recommend that you prepare each chapter of your manuscript as a separate Word document. Frontmatter material such as a Table of Contents, Acknowledgments, Preface, Forward, or Dedication page, can be lumped together into a single document. Please name files with an indication of the chapter or lab number and its subject. Eg. "Lab 5 Stoichiometry.doc."

• Bold and italic. When typesetting your book, we will transfer your use of bold, italic, subscripts and superscripts. Underlines and double-spaces (e.g., at the end of a sentence), on the other hand, are generally considered holdovers from the days of the typewriter and are usually not transferred to your typeset book.
• Tabs and returns. When typing, please use tabs instead of multiple spaces. Use returns at the end of a line only when starting a new paragraph.
• Using style sheets. Feel free to use Word's style sheets to help maintain consistency throughout your book.
• Consistent elements throughout your text. Take time to ensure that you are using a consistent style for items such as numbered paragraphs, figure or table captions, footnotes, and references.
• Review our style and usage rules. Hayden-McNeil's manual for proofreading is available for your reference in the preparation of your manuscript.
• Indicate imagery positions in the text. Indicate clearly where you would like an illustration or photo inserted. If you have a digital copy of your photo, you may wish to insert it into your document. If you would like to insert an image from Hayden-McNeil's image database, please be sure to refer to the folder name and image name you designated in the "My Collections" area of the author website.
• Section headings. Ensure that headings can be discerned from the body text, and if using multiple levels of headings, make sure the hierarchy can be identified.
• Check your work. Keep in mind that your manuscript will not be edited for content, grammar or spelling at Hayden-McNeil. Don't forget to use a spell-checker and/or have a colleague read your work.

Getting permission takes time. If you select materials for your book (text or images) which you have not authored, permission to use them is required before going to press. The permission process can be lengthy, so we recommend that you discuss all possible permissions requests with your Managing Editor early in the production process. For all approved permissions, we will cite the source in the citation format provided by the permission grantor. Handling your permissions in this way will avoid critical delays at press time.

Choosing images from our Image Database. Hayden-McNeil has an extensive library of illustrations and photos that are catalogued in our Image Database. You can access the convenient online search tool from your Hayden-McNeil author site. When you find an image that you would like to use, you can save it to a folder in "My Collections" If you decide to communicate your image choices to HMP via a Collection, please be sure to label the folder and each image within the folder with a chapter number, figure number, and/or another unique description so that we can be sure to place it in the right section of your book. For more information on how to use the Image Database, check out our search tips and our image database tutorial.

Custom illustrations. Although we have tens of thousands of images stored in our image database, there are gaps in certain subject areas. If you can't find what you are looking for in our image database, we can arrange for our scientific illustrators to render custom illustrations based on your drawings or references. If it is possible, please send your illustration requests prior to sending your manuscript so our illustrators can get a jump-start on preparing your images. Our illustrators are also able to modify any illustration in the Image Database. If you would like us to change an existing illustration, just print it from the Image Database, mark your changes on the print out, and send it with your manuscript.

We can scan your materials. We are also capable of scanning your maps, photos, slides, graphs or other documents for use in your book.

Label your files. Be sure to name your image files with the chapter number and figure number, and/or a unique description that corresponds to its placement in the text.

When submitting your manuscript, make sure that you have included the following:

• An electronic copy of the text for your book with a separate file used for each chapter. Word files are preferred but rich text format files are also acceptable. If you have saved your text in a format other than .doc or .rtf, please contact your managing editor.
• A print-out of your manuscript. Because Word documents can reflow on different computers based on the software, operating system, and the fonts installed, it is important for the HMP staff to see a print-out of your documents.
• Files for any digital images that you would like to provide. Acceptable file formats include .jpg (save using the highest quality possible), .tif, .eps, .psd, and .ai.
• Any photos, artwork, or documents that need to be scanned in. If you need any of these items returned to you, please make a note.
• Any special instructions. For example, make sure that there is an indication of which pages you want perforated or printed on colored paper.
• If you need to submit files in a format not listed above, please contact your Managing Editor to find out if that format can be accommodated.